| General Standard Disclosures | ||
|---|---|---|
| General Standard Disclosures | Cross-reference/Comments | External Assurance |
| Strategy and Analysis | ||
| G4-1 Statement from the most senior decision-maker of the organisation | Chapter 1 - Director's Statement | ✔ |
| G4-2 Description of key impacts, risks, and opportunities | Chapter 1 - Director's Statement | ✔ |
| Organisational Profile | ||
| G4-3 Name of the organisation | Chapter 2 - About the Report | ✔ |
| G4-4 Primary brands, products and services | Chapter 4 - Governance Approach Chapter 5 - Our Core Responsibilities |
✔ |
| G4-5 Location of organisation's headquarters | Hong Kong, 43/F Revenue Tower, Wanchai. | ✔ |
| G4-6 Number of countries where the organisation operates | Hong Kong only | ✔ |
| G4-7 Nature of ownership and legal form | Part of the Hong Kong SAR Government | ✔ |
| G4-8 Markets served | Chapter 5 - Our Core Responsibilities | ✔ |
| G4-9 Scale of the organisation | Chapter 5 - Our Core Responsibilities Chapter 9 - Operation Efficiency Appendix 1 - Key Statistics and Data |
✔ |
| G4-10 Number of Employees | Appendix 1 - Key Statistics and Data | ✔ |
| G4-11 Percentage of employees covered by collective bargaining agreements | Nil | ✔ |
| G4-12 Organisation's supply chain | Chapter 8 - Working with Supply Chain | ✔ |
| G4-13 Significant changes during the reporting period regarding size, structure, ownership or organisation's supply chain | No significant changes | ✔ |
| G4-14 Explanation of whether and how the precautionary approach or principle is addressed by the organisation | Chapter 4 - Governance Approach | ✔ |
| G4-15 Externally developed economic, environmental, and social charters, principles, or other initiatives to which the organisation subscribes or endorses | Chapter 4 - Governance Approach | ✔ |
| G4-16 Memberships in associations and/or national/international advocacy organisations | Chapter 4 - Governance Approach | ✔ |
| Identified Material Aspects and Boundaries | ||
| G4-17 Entities included in the organisation's consolidated financial statements or equivalent documents | Chapter 2 - About the Report | ✔ |
| G4-18 Process for defining report content and the aspect boundaries | Chapter 2 - About the Report | ✔ |
| G4-19 Material aspects identified in the process for defining report content | Chapter 2 - About the Report | ✔ |
| G4-20 Aspect boundary within the organisation for each material aspect | Chapter 2 - About the Report | ✔ |
| G4-21 Aspect boundary outside the organisation for each material aspect | Chapter 2 - About the Report | ✔ |
| G4-22 Explanation of the effect of any re-statements of information provided in earlier reports, and the reasons for such re-statement | Total energy consumption equivalent to electricity consumption in 2012-13 is 864,000 GJ. It was due to revision of calculation methodology. The re-statement causes no direct effect. | ✔ |
| G4-23 Significant changes from previous reporting periods in the scope and boundary | Chapter 2 - About the Report | ✔ |
| Stakeholder Engagement | ||
| G4-24 List of stakeholder groups engaged by the organisation | Chapter 4 - Governance Approach | ✔ |
| G4-25 Basis for identification and selection of stakeholders with whom to engage | We have identified groups of stakeholder who have direct and/or indirect interests on DSD’s development during the stakeholder engagement exercises. | ✔ |
| G4-26 Approaches to stakeholder engagement, including frequency of engagement by type and by stakeholder group | Chapter 4 - Governance Approach Chapter 7 - Stakeholder Engagement Activities |
✔ |
| G4-27 Key topics and concerns that have been raised through stakeholder engagement, and how the organisation has responded to those key topics and concerns, including through its reporting | Chapter 2 - About the Report | ✔ |
| Report Profile | ||
| G4-28 Reporting period | Chapter 2 - About the Report | ✔ |
| G4-29 Date of most recent previous report | Chapter 2 - About the Report | ✔ |
| G4-30 Reporting cycle | Chapter 2 - About the Report | ✔ |
| G4-31 Contact point for questions regarding the report or its contents | Feedback Form | ✔ |
| G4-32 GRI Content Index, the 'in accordance' option the organisation has chosen and the reference to the External Assurance Report if any | Appendix 2 - GRI Context Index | ✔ |
| G4-33 Policy and current practice with regard to seeking external assurance for the report | Chapter 2 - About the Report Verification Statement |
✔ |
| Governance | ||
| G4-34 Governance structure of the organisation | Chapter 4 - Governance Approach | ✔ |
| G4-35 Process for delegating authority for economic, environmental and social topics from the highest governance body to senior executives and other employees | Chapter 4 - Governance Approach | ✔ |
| G4-36 Report whether the organisation has appointed an executive-level position or positions with responsibility for economic, environmental and social topics, and whether post holders report directly to the highest governance body | Chapter 4 - Governance Approach | ✔ |
| G4-37 Processes for consultation between stakeholders and the highest governance body on economic, environmental and social topics | Chapter 4 - Governance Approach | ✔ |
| G4-38 Composition of the highest governance body and its committees | Chapter 4 - Governance Approach | ✔ |
| G4-39 Report whether the Chair of the highest governance body is also an executive officer | Chapter 4 - Governance Approach Secretary for Development is the highest governance body for DSD but he/she is not the executive officer. |
✔ |
| G4-40 Nomination and selection processes for the highest governance body and its committees, and the criteria used for nominating and selecting highest governance body members | Chapter 4 - Governance Approach All senior officers in the DSD (at D2 rank and above) are permanent Hong Kong residents. They are civil servants and their appointment and promotion are to be advised by the independent Public Service Commission in accordance with the Public Service Commission Ordinance. |
✔ |
| G4-41 Processes for the highest governance body to ensure conflicts of interest are avoided and managed | Chapter 4 - Governance Approach No specific processes for the highest government body. All government departments follow internal guidelines. |
✔ |
| G4-42 The highest governance body’s and senior executives’ roles in the development, approval, and updating of the organisation’s purpose, value or mission statements, strategies, policies, and goals related to economic, environmental and social impacts | Chapter 4 - Governance Approach | ✔ |
| G4-43 Measures taken to develop and enhance the highest governance body’s collective knowledge of economic, environmental and social topics | Mr. Tsui Wai, the then Deputy Director of Drainage Services, who is also the Chairman of our Department’s Green Committee, attended a 1-day training which focused on sustainability issues and GRI Reporting. Apart from Ms. Tsui, another 25 staff also attended the training. | ✔ |
| G4-44 Processes for evaluation of the highest governance body’s performance with respect to governance of economic, environmental and social topics | Audit Commission and the Legislative Council act as the evaluation framework for general performance of Government, including Development Bureau. | ✔ |
| G4-45 The highest governance body’s role in the identification and management of economic, environmental and social impacts, risks, and opportunities | Chapter 4 - Governance Approach | ✔ |
| G4-46 The highest governance body's role in reviewing the effectiveness of the organisation's risk management processes for economic, environmental and social topics | Chapter 4 - Governance Approach | ✔ |
| G4-47 Frequency of the highest governance body’s review of economic, environmental and social impacts, risks, and opportunities | Chapter 4 - Governance Approach | ✔ |
| G4-48 The highest committee or position that formally reviews and approves the organisation’s sustainability report and ensures that all material Aspects are covered | Chapter 4 - Governance Approach | ✔ |
| G4-49 Process for communicating critical concerns to the highest governance body | Chapter 4 - Governance Approach | ✔ |
| G4-50 Nature and total number of critical concerns that were communicated to the highest governance body and the mechanism(s) used to address and resolve them | Chapter 4 - Governance Approach | ✔ |
| G4-51 Remuneration policies for the highest governance body and senior executives for the below types of remuneration | All DSD staff are remunerated on the pay scales of their respective grades and ranks, which are set out by the Civil Service Bureau. Pay scales for different ranks in a grade are expressed as a range of points on the respective pay scales. | ✔ |
| G4-52 Process for determining remuneration | We follow the procedures and guidelines set out by the Civil Service Bureau. Subject to satisfactory performance, including conduct, diligence and efficiency, officers normally advance one increment a year within their respective rank scales until they reach the maximum point of the scales. Upon promotion, our staff will advance to the pay scale of the rank they have been promoted to. Civil service pay scales are subject to adjustments under pay adjustment exercises. | ✔ |
| G4-53 Report how stakeholders’ views are sought and taken into account regarding remuneration | The Civil Service Bureau adopts an Improved Civil Service Pay Adjustment Mechanism which comprises periodic pay level surveys (PLSs) to compare civil service pay levels with those in the private sector. | ✔ |
| G4-54 Ratio of the annual total compensation for the organisation’s highest-paid individual in each country of significant operations to the median annual total compensation for all employees (excluding the highest-paid individual) in the same country | No mechanism to capture annual total compensation for the organisation’s highest-paid individual in each country of significant operations and the median annual total compensation for all employees (excluding the highest-paid individual) in the same country in 2013/14. | ✔ |
| G4-55 Ratio of percentage increase in annual total compensation for the organisation’s highest-paid individual in each country of significant operations to the median percentage increase in annual total compensation for all employees (excluding the highest-paid individual) in the same country | 1:1.54 | ✔ |
| Ethics and Integrity | ||
| G4-56 Organisation's values, principles, standards and norms of behaviour | Chapter 4 - Governance Approach | ✔ |
| G4-57 Internal and external mechanisms for seeking advice on ethical and lawful behaviour, and matters related to organisational integrity, such as helplines or advice lines | Chapter 4 - Governance Approach Our staff can seek advice on ethical and lawful behaviour by referring to relevant guidelines issued by Constitutional and Mainland Affairs Bureau & DSD Adminitration Circulars, and can solicit advice from the management and subsequently to relevant authority. |
✔ |
| G4-58 Internal and external mechanisms for reporting concerns about unethical or unlawful behaviour, and matters related to organisational integrity, such as escalation through line management, whistleblowing mechanisms or hotlines | Our staff can report such behaviour and matters related to organisational integrity to the DSD management and subsequently to relevant authority. | ✔ |
| Specific Standard Disclosures | |||
|---|---|---|---|
| Material Aspects | DMA and Indicators | Cross-reference/Comments | External Assurance |
| Economic Performance | DMA | Chapter 9 - Operation Efficiency | ✔ |
| Economic Performance | G4-EC1 Direct economic value generated and distributed | Chapter 9 - Operation Efficiency | ✔ |
| Economic Performance | G4-EC2 Financial implications and other risks and opportunities for the organisation's activities due to climate change | No mechanism to separately capture total environmental expenditure in 2013/14 | ✔ |
| Economic Performance | G4-EC3 Coverage of the organisation's defined benefit plan obligations | On retirement, our staff is eligible for retirement benefits as stipulated in the pensions legislation or specified in his terms of appointment. Details of the retirement plan can be found in the Civil Service Bureau's website. | ✔ |
| Economic Performance | G4-EC4 Significant financial assistance received from government | Chapter 9 - Operation Efficiency | ✔ |
| Indirect Economic Impacts | DMA | Chapter 3 - The Year's Highlights Chapter 5 - Our Core Responsibilities |
✔ |
| Indirect Economic Impacts | G4 EC7 Development and impact of infrastructure investments and services supported | Our operations do not involve with infrastructure investments. | ✔ |
| Indirect Economic Impacts | G4 EC8 Significant indirect economic impacts, including the extent of impacts | Chapter 4 - Governance Approach | ✔ |
| Procurement Practices | DMA | Chapter 8 - Working with Supply Chain | ✔ |
| Procurement Practices | G4 EC9 Proportion of spending on local suppliers at significant locations of operation | 98.8% of the purchase for goods of DSD were awarded to local contractors in 2013/14. "Local" defined as companies registered in Hong Kong. | ✔ |
| Materials | DMA | Chapter 4 - Governance Approach Chapter 6 - Managing the Environment Chapter 11 - Meeting the Targets |
✔ |
| Materials | G4-EN1 Materials used by weight or volume | Appendix 1 - Key Statistics and Data | ✔ |
| Materials | G4-EN2 Percentage of materials used that are recycled input materials | Appendix 1 - Key Statistics and Data | ✔ |
| Energy | DMA | Chapter 4 - Governance Approach Chapter 6 - Managing the Environment Chapter 11 - Meeting the Targets |
✔ |
| Energy | G4-EN3 Energy consumption within the organisation | Appendix 1 - Key Statistics and Data | ✔ |
| Energy | G4-EN4 Energy consumption outside of the organisation | Appendix 1 - Key Statistics and Data | ✔ |
| Energy | G4-EN5 Energy intensity | Appendix 1 - Key Statistics and Data | ✔ |
| Energy | G4-EN6 Reduction of energy consumption | Chapter 6 - Managing the Environment Chapter 11 - Meeting the Targets |
✔ |
| Energy | G4-EN7 Reductions in energy requirements of products and services | Chapter 6 - Managing the Environment Appendix 1 - Key Statistics and Data |
✔ |
| Water | DMA | Chapter 4 - Governance Approach Chapter 6 - Managing the Environment Chapter 11 - Meeting the Targets |
✔ |
| Water | G4-EN8 Total water withdrawal by source | Appendix 1 - Key Statistics and Data | ✔ |
| Water | G4-EN9 Water sources significantly affected by withdrawal of water | No significant impact | ✔ |
| Water | G4-EN10 Percentage and total volume of water recycled and reused | Appendix 1 - Key Statistics and Data | ✔ |
| Biodiversity | DMA | Chapter 4 - Governance Approach Chapter 6 - Managing the Environment Chapter 11 - Meeting the Targets |
|
| Biodiversity | G4-EN11 Operational sites owned, leased, managed in, or adjacent to, protected areas and areas of high biodiversity value outside protected areas | Chapter 6 - Managing the Environment DSD is committed to environmental protection. We assess the environmental implication for all our capital projects during the planning and design stages in order to fulfill the requirements of Environmental Impact Assessment Ordinance andminimise the impacts to the nature. No mechanism is in place to measure the size of operation sites. |
✔ |
| Biodiversity | G4-EN12 Description of significant impacts of activities, products, and services on biodiversity in protected areas and areas of high biodiversity value outside protected areas | ✔ | |
| Biodiversity | G4-EN13 Habitats protected or restored | ✔ | |
| Biodiversity | G4-EN14 Total number of IUCN Red List species and national conservation list species with habitats in areas affected by operations, by level of extinction risk | ✔ | |
| Emissions | DMA | Chapter 4 - Governance Approach Chapter 6 - Managing the Environment Chapter 11 - Meeting the Targets |
✔ |
| Emissions | G4-EN15 Direct greenhouse gas (GHG) emission (Scope 1) | Appendix 1 - Key Statistics and Data | ✔ |
| Emissions | G4-EN16 Energy indirect GHG emissions (Scope 2) | Appendix 1 - Key Statistics and Data | ✔ |
| Emissions | G4-EN17 Other indirect GHG emissions (Scope 3) | Appendix 1 - Key Statistics and Data | ✔ |
| Emissions | G4-EN18 GHG emissions intensity | Chapter 6 - Managing the Environment | ✔ |
| Emissions | G4-EN19 Reduction of GHG emissions | Chapter 6 - Managing the Environment | ✔ |
| Emissions | G4-EN20 Emissions of ozone-depleting substances (ODS) | Use of materials with ozone-depleting substances has been avoided in our offices. Considering all our refrigerants and fire extinguishing agents used during replacement are environmentally friendly models and comply with the Ozone Layer Protection Ordinance, as well as the insignificant consumption amount, we will not report our ozone depleting substances consumption value. | ✔ |
| Emissions | G4-EN21 NOx, SOx, and other significant air emissions | No measurement mechanism is in place as our department does not generate significant NOx, SOx and other significant air emissions. | ✔ |
| Effluents and Waste | DMA | Chapter 4 - Governance Approach Chapter 6 - Managing the Environment Chapter 11 - Meeting the Targets |
✔ |
| Effluents and Waste | G4-EN22 Total water discharge by quality and destination | Chapter 5 - Our Core Responsibilities Appendix 1 - Key Statistics and Data Under the HKSAR Law, all discharged water is collected by the public sewage system to treatment plants before discharging into the sea. The quantity of water discharged in our office (no other water source discharges through our drains) is equal to the amount of fresh water consumed. By means of different types of treatment processes and advances technologies, most of the pollutants, toxic materials and bacteria inside the sewage will be removed to a level meeting the environment standards before discharge. |
✔ |
| Effluents and Waste | G4-EN23 Total weight of waste by type and disposal method | Appendix 1 - Key Statistics and Data | ✔ |
| Effluents and Waste | G4-EN24 Total number and volume of significant spills | In 2013/14, a total of 11 significant sewage spills were reported and the total volume of sewage spill was 24,489 cubic metres (smaller than 0.01 per cent of our annual sewage treated). Corrective actions were taken immediately without causing any significant environmental impacts. |
✔ |
| Effluents and Waste | G4-EN25 Weight of transported, imported, exported, or treated waste deemed hazardous under the terms of the Basel Convention Annex I, II, III, and VIII, and percentage of transported waste shipped internationally | We do not transport, import, exported, or treat waste deemed hazardous under the terms of the Basel Convention Annex I, II, III, and VIII. | ✔ |
| Effluents and Waste | G4-EN26 Identity, size, protected status, and biodiversity value of water bodies and related habitats significantly affected by the organisation’s discharges of water and runoff | No significant impact | ✔ |
| Transport | DMA | Chapter 4 - Governance Approach Chapter 6 - Managing the Environment |
✔ |
| Transport | G4-EN30 Significant environmental impacts of transporting products and other goods and materials for the organisation’s operations, and transporting members of the workforce | Chapter 6 - Managing the Environment | ✔ |
| Occupational Health and Safety | DMA | Chapter 8 - Working with Supply Chain Chapter 10 - Caring Our Staff Chapter 11 - Meeting the Targets |
✔ |
| Occupational Health and Safety | G4-LA5 Percentage of total workforce represented in formal joint management–worker health and safety committees that help monitor and advise on occupational health and safety programs | 1.62% | ✔ |
| Occupational Health and Safety | G4-LA6 Type of injury and rates of injury, occupational diseases, lost days, and absenteeism, and total number of work-related fatalities, by region and by gender | Appendix 1 - Key Statistics and Data | ✔ |
| Occupational Health and Safety | G4-LA7 Workers with high incidence or high risk of diseases related to their occupation | There is no apparent occupational disease identified, including those in-house staff working at sewage treatment plants and pumping stations. | ✔ |
| Occupational Health and Safety | G4-LA8 Health and safety topics covered in formal agreements with trade unions | Nil | ✔ |
| Product and Service Labelling | DMA | Chapter 6 - Managing the Environment | ✔ |
| Product and Service Labelling | G4-PR3 Type of product and service information required by the organisation’s procedures for product and service information and labeling, and percentage of significant products and service categories subject to such information requirements | Chapter 5 - Our Core Responsibilities Chapter 6 - Managing the Environment Committed to provide world-class sewage treatment services, we have set a series of strict quality objectives to monitor our performance. In addition, DSD's capital projects are subjected to assessment with Building Environmental Assessment Method (BEAM). |
✔ |
| Product and Service Labelling | G4-PR4 Total number of incidents of non-compliance with regulations and voluntary codes concerning product and service information and labeling, by type of outcomes | No incidents of non-compliance with regulations and voluntary codes were recorded concerning this aspect. | ✔ |
| Product and Service Labelling | G4-PR5 Results of surveys measuring customer satisfaction | Chapter 11 - Meeting the Targets | ✔ |
